24 HOURS 1300 766 216

Pre-Construction Coordinator

About Bay Building Group  Bay Building Services is a market leader when it comes to insurance building in Australia, operating offices throughout VIC, TAS, NSW, ACT, QLD, SA & WA. For more than 30 years we have specialized in repairs to domestic and commercial properties damaged through insurable events such as fire, storm, flood, impact and malicious damage.Our company places a strong emphasis on building long-standing working relationships. More than just a business, we maintain a caring attitude towards all our employees, understanding and encouraging staff commitments to family and leisure. We appreciate that all our people are vital links in the chain and without them we would not be where we are today. About the Role This role forms part of the Permit Wise function and plays a critical role in ensuring BBG’s national pre-construction activities are delivered accurately, efficiently, and in line with all building, planning and regulatory requirements. The successful applicant will work closely with Construction, Estimating, Legal/Compliance and Finance teams, as well as Certifiers, Councils, Engineering consultants and other regulatory bodies.This position requires pre-construction compliance and regulatory approval experience, including familiarity with building permits, planning processes, engineering documentation, DBI/HOW/BWI requirements and associated compliance risks. This is a compliance-driven, approvals-focused position with a remit that is distinctly different from BBG’s claims administration and customer coordination roles.About the RoleThe Compliance Officer is responsible for processing and coordinating a broad range of pre-construction approvals, including:• Building Permits• Planning Permits• DBI/HOW/BWI (warranty insurance)• Asset Protection• Engineering approvalsInterim reporting line:This position will report directly to the Executive Director | Corporate Services during the transition period as we uplift national permit and compliance processes.Key responsibilities includeAction DBI/HOW/BWI and Building Permit requests within 24 hours of receiptPrepare, track and manage associated approvals (Asset Protection, Planning, Engineering)Maintain accurate permit and insurance registersLiaise proactively with Councils, Engineering consultants, Certifiers and internal teamsIssue purchase orders and submit required documentation to Accounts PayableSupport compliance checks and internal auditsProactively audit WIP to ensure compliance to State based contract & BWI requirements Identify improvements in workflow, documentation quality and process disciplineAs required, support Trade Services compliance activities and compliance tasks within the broader Corporate Services compliance remit.Knowledge and Experience• Strong communication and stakeholder management skills• High level of organisation, accuracy and attention to detail• Ability to work autonomously and exercise sound judgement• Experience in residential building, insurance building or pre-construction administration• Understanding of DBI/HOW/BWI, building codes and compliance obligations (or willingness to learn)• Competency in Microsoft Office and workflow systems• Familiarity with permit workflows and building/compliance risksAdditional capability requirements:• KPI-focused mindset with the ability to meet fast turnaround expectations• Proactive follow-up with external contractors and consultants to minimise delays• Ability to work under pressure, managing multiple deadlines and workflow   peaks• Strong resilience and accuracy in a time-sensitive, compliance-driven environment• Auditing capability to support uplift of pre-construction compliance If this ad appeals to you, please apply by submitting your resume and cover letter outlining why you're suitable for the position. For further information please go to: www.baybuildinggroup.com.au AUD Australia - VIC Melbourne - All locations Bayside & South Eastern Suburbs Bentleigh East 3165

Pre-Construction Coordinator

  • Compliance Officer | Permit Wise within the Corporate Services division
  • Suited to an insurance building professional
  • Convenient East Bentleigh location

About Bay Building Group  

Bay Building Services is a market leader when it comes to insurance building in Australia, operating offices throughout VIC, TAS, NSW, ACT, QLD, SA & WA. For more than 30 years we have specialized in repairs to domestic and commercial properties damaged through insurable events such as fire, storm, flood, impact and malicious damage.

Our company places a strong emphasis on building long-standing working relationships. More than just a business, we maintain a caring attitude towards all our employees, understanding and encouraging staff commitments to family and leisure. We appreciate that all our people are vital links in the chain and without them we would not be where we are today. 

About the Role 

This role forms part of the Permit Wise function and plays a critical role in ensuring BBG’s national pre-construction activities are delivered accurately, efficiently, and in line with all building, planning and regulatory requirements. The successful applicant will work closely with Construction, Estimating, Legal/Compliance and Finance teams, as well as Certifiers, Councils, Engineering consultants and other regulatory bodies.

This position requires pre-construction compliance and regulatory approval experience, including familiarity with building permits, planning processes, engineering documentation, DBI/HOW/BWI requirements and associated compliance risks. This is a compliance-driven, approvals-focused position with a remit that is distinctly different from BBG’s claims administration and customer coordination roles.

About the Role

The Compliance Officer is responsible for processing and coordinating a broad range of pre-construction approvals, including:

• Building Permits
• Planning Permits
• DBI/HOW/BWI (warranty insurance)
• Asset Protection
• Engineering approvals

Interim reporting line:

This position will report directly to the Executive Director | Corporate Services during the transition period as we uplift national permit and compliance processes.

Key responsibilities include

  • Action DBI/HOW/BWI and Building Permit requests within 24 hours of receipt
  • Prepare, track and manage associated approvals (Asset Protection, Planning, Engineering)
  • Maintain accurate permit and insurance registers
  • Liaise proactively with Councils, Engineering consultants, Certifiers and internal teams
  • Issue purchase orders and submit required documentation to Accounts Payable
  • Support compliance checks and internal audits
  • Proactively audit WIP to ensure compliance to State based contract & BWI requirements
  • Identify improvements in workflow, documentation quality and process discipline
  • As required, support Trade Services compliance activities and compliance tasks within the broader Corporate Services compliance remit.

Knowledge and Experience

• Strong communication and stakeholder management skills
• High level of organisation, accuracy and attention to detail
• Ability to work autonomously and exercise sound judgement
• Experience in residential building, insurance building or pre-construction administration
• Understanding of DBI/HOW/BWI, building codes and compliance obligations (or willingness to learn)
• Competency in Microsoft Office and workflow systems
• Familiarity with permit workflows and building/compliance risks

Additional capability requirements:

• KPI-focused mindset with the ability to meet fast turnaround expectations
• Proactive follow-up with external contractors and consultants to minimise delays
• Ability to work under pressure, managing multiple deadlines and workflow   peaks
• Strong resilience and accuracy in a time-sensitive, compliance-driven environment
• Auditing capability to support uplift of pre-construction compliance

 If this ad appeals to you, please apply by submitting your resume and cover letter outlining why you're suitable for the position. 

For further information please go to: www.baybuildinggroup.com.au

To apply online, please click on the appropriate link below

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